Simple 4-step process

How Welcome Flow works

From visitor card to lasting relationship in just four simple steps. See how churches are transforming their guest experience.

Take a photo of visitor cards using your smartphone or upload existing images. Our AI works with any handwriting style.

Works with any smartphone camera

Supports JPEG and PNG formats

Handles various handwriting styles

Instant processing in seconds

Step 01

Capture Visitor Cards

Our AI technology automatically extracts names, contact information, prayer requests, and other important details.

Automatic data extraction

Prayer request detection

Contact information parsing

Data validation & cleanup

Step 02

AI Processing & Extraction

The system automatically detects households, links spouses, and organizes visitor information for easy management.

Household detection & grouping

Spouse linking & relationships

Duplicate prevention

Smart categorization

Step 03

Smart Organization

Seamlessly sync with Planning Center and other church management systems. Set up automated follow-up workflows.

Planning Center integration

Automated follow-up emails

Pastoral care tracking

Ministry team notifications

Step 04

Follow-up & Integration

Join the beta and experience how Welcome Flow can transform your church's visitor management process.